Effective Date: February 2026

FairWhistle, Inc. ("FairWhistle," "we," "our," or "us") respects your privacy and is committed to protecting personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you access or use the FairWhistle websites, applications, platforms, digital match reporting tools, messaging systems, analytics features, AI-assisted tools, integrations, and related services (collectively, the "Services").

This Privacy Policy applies to referees, officials, coaches, referee coaches, administrators, league representatives, parents or guardians, and other authorized users of the Services ("Users").

If you do not agree with this Privacy Policy, please do not use the Services.

1. How We Collect and Use Personal Information

We collect and process personal information to:

• Operate, maintain, secure, and improve the Services
• Enable referee evaluations, discipline tracking, rankings, communication, and reporting
• Provide AI-assisted summaries and analytics
• Support Customers (leagues and organizations)
• Comply with legal obligations
• Protect Users and platform integrity

We collect personal information:

• Directly from you when you create an account, submit evaluations, send messages, or communicate with us
• From Customers (leagues, associations, governing bodies) that provision or manage your account
• Automatically through your use of the Services (usage logs, device information)
• From third-party integrations you authorize

We do not sell personal information.

2. Categories of Personal Information We Collect

Depending on your role, we may collect:

Identifiers and Account Information
Name, username, email address, phone number
Role (referee, coach, administrator, etc.)
League or organizational affiliation

Platform Activity and Content
Referee evaluations and ratings
Match and discipline data
Written feedback and assessments
In-app messages and communications
Uploaded files or documentation

Technical and Usage Data
IP address and device identifiers
Browser type and operating system
Log data, timestamps, and feature usage

Aggregated and De-Identified Data
Anonymized performance metrics
Aggregated reporting and benchmarking data
De-identified analytics used for product improvement

We do not collect sensitive personal information such as government identification numbers or financial account numbers unless explicitly required and authorized for specific enterprise integrations.

3. Purpose Limitation and Data Use Restrictions

Personal information is used solely to:

• Support officiating development and administration
• Enable match reporting and discipline workflows
• Provide league-authorized analytics and reporting
• Improve platform functionality

FairWhistle does not:

• Sell personal information
• Resell or sublicense identifiable participant data
• Use identifiable data for third-party advertising
• Monetize individual-level performance data

Identifiable data is disclosed only as necessary to provide Services, to authorized service providers under confidentiality obligations, or as required by law.

4. Feedback, Rankings, and Visibility Controls

Customers configure what information is visible publicly, internally, or privately.

FairWhistle may:

• De-identify feedback where feasible
• Use AI tools to rewrite or summarize feedback to promote constructive tone
• Generate aggregated benchmarking insights

Rankings and evaluations are informational tools only and do not constitute employment, certification, or disciplinary decisions.

5. Artificial Intelligence and Automated Processing

FairWhistle uses AI-assisted tools to:

• Summarize evaluations
• Improve tone and clarity of written feedback
• Generate aggregated analytics and reporting insights

AI outputs are informational only.

We do not use automated decision-making to make legal, employment, or disciplinary decisions.

FairWhistle does not use identifiable participant data to train public AI models or external commercial AI systems.

AI processing is conducted solely to provide and improve the Services.

6. In-App Messaging and Communications

Messaging data is associated with user accounts and organizational context.

We may access, preserve, or disclose messaging data when reasonably necessary to:

• Investigate harassment or safeguarding concerns
• Comply with legal obligations
• Enforce our Terms of Service
• Protect users or platform security

Customers are responsible for supervising messaging usage and safeguarding compliance.

7. Disclosures to Third Parties

We may disclose personal information to:

• Customers that manage or administer your account
• Service providers supporting hosting, security, analytics, messaging, and customer support
• Legal or regulatory authorities when required by law
• Professional advisors for compliance purposes
• Successors in the event of a merger, acquisition, or corporate transaction

We do not disclose personal information for third-party marketing or cross-context behavioral advertising.

8. Children and Minor Data Protection

FairWhistle is committed to protecting minor participants.

We do not knowingly collect personal information from children under thirteen (13) without verified parental or guardian consent.

Users under eighteen (18) may only use the Services with parental or guardian permission.

Minor data:

• Is used solely for officiating development, administration, compliance, and safeguarding
• Is not sold or commercially exploited
• Is not publicly displayed unless authorized by the governing league

Customers are responsible for obtaining and maintaining required parental consents and for compliance with youth safeguarding laws.

9. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Operate the Services
• Maintain secure sessions
• Analyze usage
• Improve performance

You may manage cookies through your browser settings; disabling cookies may affect functionality.

10. Data Retention

We retain personal information only as long as reasonably necessary to:

• Provide the Services
• Comply with legal obligations
• Resolve disputes
• Enforce agreements

We may retain aggregated or de-identified data indefinitely for analytics and product improvement.

11. Security

FairWhistle maintains administrative, technical, and physical safeguards aligned with industry standards. Data is encrypted in transit and at rest.

While we implement reasonable protections, no system is completely secure.

12. U.S. State Privacy Rights

Residents of certain U.S. states (including California, Colorado, Connecticut, Virginia, and Utah) may have rights to:

• Access personal information
• Correct inaccurate information
• Request deletion
• Opt out of certain processing

FairWhistle does not sell personal information or use it for cross-context behavioral advertising.

Requests may be submitted to privacy@fairwhistle.com. We will verify requests as required by law.

13. International Users

FairWhistle operates in the United States. By using the Services, you understand that your information may be processed and stored in the United States.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Material changes will be posted on our website. Continued use of the Services constitutes acceptance of the updated Privacy Policy.

15. Contact Us

FairWhistle, Inc.
406 11th Ave N, Suite 250
Nashville, TN 37203
privacy@fairwhistle.com